What is CMMS?

A computerized maintenance management system or CMMS is a software solution for managing maintenance information and scheduling maintenance work orders across a facility. CMMS solutions document machines and assets that need maintenance, as well as the resources needed to perform the maintenance.

The current generation of CMMS solutions lives in the cloud, enabling engineers and operators to access the software where they need it. For certain situations, choosing a simple, purpose-built point solution for equipment maintenance may be adequate. In other cases where agility and flexibility matter or where maintenance instructions are complex, it is advantageous to use a CMMS app as part of a larger solution. These SaaS offerings make it easy to scale and grow with your operation, as you add machines and equipment, your solution can expand to meet your needs.

How to use a CMMS?

A CMMS is a database with frontend views to access records and deploy new or recurring maintenance. Several key features of CMMS solutions are important for your operation to benefit:

Resource and asset management

A solution for maintenance should have a way to document and manage the equipment and assets in your operation. It is important that this can be done easily by engineers on the go, as operations can change day-to-day.

Work order scheduling

Being able to deploy maintenance to specific operators is crucial, to ensure that open tasks can get done and be prioritized as they come in.

Routine maintenance

Building recurring maintenance work orders to prevent damage from occurring on equipment avoids crucial downtime in the future.

Materials and inventory management

Maintenance of industrial equipment often requires specific tools and spare parts. Being able to track the resources needed to perform a specific procedure is crucial to ensure that your team has the correct materials on hand in the event of an urgent issue.

Reporting and tracking

Operators who work closely with equipment in your operation should have a way to quickly report downtime through a CMMS solution. If their equipment goes offline, maintenance should be able to be triaged and dispatched as needed by engineers.

Work instructions

As operators perform maintenance on dozens of pieces of equipment, it can be important they are following the correct steps to avoid any hazards or incorrect repairs. Finding a CMMS solution with integrated work instructions is important for guiding operators to success.

Real-time visibility into equipment performance

Collect equipment data and allow operators to add equipment notes to the system in real-time as they use the equipment in production. Use this information to adjust maintenance schedules to avoid unnecessary downtimes and equipment failure.

Using Tulip’s CMMS apps

When you’re looking for a CMMS solution, it’s important to consider the functionality that the CMMS can bring and how easy it is to implement. Getting your data into a platform can be tricky, and vendors can often charge extra for configuring their offering to meet your needs.

Unlike other CMMS solutions on the market that solve that exclusive need, Tulip’s CMMS apps provide CMMS capabilities and more with no coding needed. Add work instructions to guide operators through maintenance procedures, and easily integrate with other systems like an ERP to automate work order dispatching. Augment your CMMS with audit checklists for daily inspections. The possibilities with Tulip’s no-code platform are endless.

With the Tulip CMMS App Suite, you can easily configure and manage your maintenance scheduling solution while centralizing your data and maintenance information, enabling supervisors to dispatch work orders efficiently. Allow operators to report faults or issues as they arise. Monitor open maintenance work orders, and view performance metrics on historical data from completed work orders.

The CMMS App Suite contains the following apps, and is available now in the Tulip Library:

  • Maintenance Planning: Schedule maintenance work orders and assign them to a specific operator

  • Maintenance Review: Review open work orders

  • Maintenance Work Navigator: Route work orders to operators and guide operators through simple work instructions to perform maintenance properly

  • Part List Manager: Manage and track inventory for parts needed to complete repairs

  • Equipment Performance Dashboard: View maintenance performed on specific equipment to understand performance

  • Report Fault or Problem Template: Example app for operators to report faults and view report activity logs

Manage and schedule maintenance across your facility

See how Tulip apps can work together to provide a solution for operators and engineers with a free trial of Tulip.

3D Shop Floor (No "Triangle")